If your commercial building is going to be a profitable investment, then regular maintenance is vital. We place that much more value on regular maintenance because it can prevent significant problems in the short term and long term.
There are tangible reasons that regular maintenance should be performed on your structure. Not only that, but there are intangible benefits as well. The benefits cross over with the intangible and tangible.
How are we defining “building maintenance”? We’re talking about office building maintenance, not just maintenance of a building in general.
Need to learn more? Keep reading to learn about the key things to do for commercial office building maintenance.
1. Regularly Inspect the Building
Have a professional inspection of the building at least once a year. This is to identify any deficiencies or potential problems. Make sure to inspect various elements including all electrical components, HVAC systems, fire prevention systems, windows and doors, plumbing systems, and the structure of the building itself.
A visual check-up ensures the building is clean and free of debris and any signs of incurred damage. Any wear and tear should be immediately reported and repaired.
2. Keep the Building Clean
Commercial office building maintenance should include regular attention to keeping the building clean. Start with a thorough cleaning of the entire building from top to bottom.
This includes vacuuming and spot-cleaning carpets, commercial floor waxing, dusting, and sanitizing door handles and surfaces. Make sure that all restrooms are clean and stocked with the necessary supplies.
Encourage tenants to perform regular trash and recycling pickups and to avoid leaving food outside of designated areas.
3. Maintain HVAC Systems
Maintaining HVAC systems in a commercial property is a necessary task. This keeps occupants of the building comfortable and saves energy. Conduct regular inspections to ensure that the systems are clean, efficient, and operating.
Address leaks and blockages in pipes, ducts, and vents immediately. Maintain your HVAC systems to avoid major damage, as most warranties need it. This can help reduce downtime, extend equipment life, and improve the efficiency of HVAC units.
4. Address Pest Control Issues
Look for areas with evidence of a pest infestation, such as droppings, chewed wires, or other damage. Work with a professional pest control company to inspect and treat the building. To prevent the development of a problem, it may be useful to seal any entrance points to cut access for pests.
Pest infestations can not only be unsightly, but they can also be a health hazard. Inspect the building for signs of pests, such as droppings or nests, and address any issues immediately. Consider hiring a professional pest control service to handle any infestations.
5. Keep the Landscaping in Good Condition
Landscaping can be one of the most important first impressions guests or customers can have, so making sure that it is always in great condition is vital. One of the best ways to maintain landscaping is to fertilize any plants and keep them watered.
Depending on the season and climate, replace any seasonal flowers or plants to keep the garden in season. Mowing and trimming the lawn and hedges is important as well.
6. Keep the Parking Lot in Good Condition
The good condition of the parking lot is an essential aspect of commercial property. To do that, a regular check-up of the lot is important, so have it swept and emptied if need be. Ensure proper navigation so that vehicles can enter and exit with no problem.
Potholes, if any, should be immediately filled and repainted. Put up signs around the entrance and exit points, to avoid any confusion or traffic snarls. Replaced lights as needed and the mark the lot for proper spacings.
All these steps are important for the proper upkeep of the parking lot to ensure a safe and secure journey for those utilizing the facility.
7. Keep the Elevators in Good Working Order
This includes ensuring the system’s safety device is functioning, checking cables and pulleys, lubricating gears, and checking the pins and rails. Have the brakes and door components serviced, including buttons and indicators.
Test the system for proper operation. Pay particular attention to speed and ride smoothness. All these steps are essential for keeping elevators in good working order and making sure the building is safe for employees.
8. Update Building Security
Building owners should perform an annual security audit to inspect the current system. This process should include an assessment of the exterior doors, windows, and access points, as well as the fire safety systems. Taking time to review the alarm system should also be a priority, making sure that it is up to date and in working order.
Review and update the building’s security measures to make sure they’re adequate and effective. Consider installing security cameras or upgrading the building’s alarm system. Make sure all doors and windows are locked and secure.
9. Conduct Fire Safety Drills
Conduct fire safety drills at regular intervals. This ensures that employees and visitors understand how to evacuate in the event of a fire.
Educate employees on the location of all exits from the building, as well as any alternate evacuation plans. Be sure to post visible signs of useful information such as the nearest exits and other evacuation routes.
It’s essential to ensure that all employees and tenants know what to do in case of a fire emergency. Conduct regular fire safety drills and make sure the building’s fire alarms and sprinkler systems are in good working order.
10. Communicate with Tenants
To maintain a commercial office building, communication with tenants should be a priority. Tenants should know about planned repairs and other building maintenance. They should know as well about any changes that might affect their businesses.
Building owners and maintenance managers should also inform tenants about any safety regulations they need o follow and answer any questions they might have.
Follow These Proactive Steps for Commercial Office Building Maintenance Now
Maintaining your commercial office building is critical for workplace productivity and safety. Taking proactive steps to inspect for potential repair and replacement needs will help save time and money long-term. Contact a commercial maintenance organization to make sure all of your building’s maintenance needs are addressed quickly and efficiently.
Check out the rest of our blog for more helpful tips on keeping your business thriving.